Are you struggling to keep your remote team productive during these tough times? As a manager, we understand that it can be challenging. But don’t worry, we’re here to help!

The way we work is rapidly evolving, and remote work is becoming increasingly prevalent. It’s exciting to see the potential benefits that this shift can bring to businesses and employees.

However, it’s important to acknowledge that remote work requires a different approach to structuring workdays, maintaining productivity, and achieving a healthy work-life balance.

To help you prepare for this change, we have created a comprehensive remote work guide that can serve as a valuable resource as you navigate this new landscape.

As a manager, it’s crucial to understand and address the unique concerns that come with remote work. 

Find Resolutions To Enhance Productivity

When working remotely, it’s common to face challenges such as distractions, lack of motivation, and miscommunication.

Find Resolutions To Enhance Productivity

To help overcome these obstacles and improve productivity, managers can implement the following tips for their co-workers to make remote work track activity fun and engaging.

  • Don’t limit to short conversations: Over-communication can help reduce miscommunication and save time. It is important to be clear and concise and document every troubleshooting step.
  • Bear in mind about others’ privacy and time: To avoid being pushy with follow-ups, it’s important to respect both your and your colleague’s time and space. One way to do this is by setting a timeline for when you’ll follow up and avoiding sending the same message or data through multiple channels. It’s also important to make sure that you’re using a communication channel that the receiver is comfortable with.
  • Use email wisely: Email should be used for non-complex communication where an immediate response is not needed. For complex ideas, conference calls or video emails should be used instead.
  • Foster team spirit: Cultivate team spirit by organizing virtual team-building activities, celebrating milestones, and recognizing team members’ achievements. This can help create a sense of belonging and boost morale, even with a remote work monitoring strategy in motion.

These tips will help you and your colleagues stay productive, connected, and engaged while working remotely.

Employ Relevant Remote Tracking Tools

In the present times, remote work has become the new normal, and technology has played a significant role in making it possible.

With the rise in the number of remote work tracking tools, teamwork need not suffer in a remote setup.

Managers can implement several tools to ensure effective collaboration, even when working remotely. Here are a few tools that managers can consider for this purpose:

Video Meetings

Video conferences have become an essential tool for remote workers due to travel restrictions. They allow connecting with colleagues and clients, conducting interviews, and hosting webinars.

Project Management Tools

When working remotely, it can be challenging to manage multiple projects effectively. However, project management tools can help establish a clear and organized system for remote work.

These tools can enable managers to monitor project progress, provide team members with clarity, and prevent missing deadlines.

Communication Tools

Collaborating virtually through video conferencing platforms can be challenging.

It’s difficult to keep everyone on the same page due to uncertain factors such as varying time zones, poor internet connection, and the inability to physically point to and share visual information.

However, instant messaging apps like Slack, Microsoft Teams, and Google Hangouts can be used to fill the communication gap.

Real-Time File Sharing Tools

In the current scenario where teams are working remotely, it is crucial to use digital tools for file sharing.

You might need to share spreadsheets containing important data, work with colleagues on presentations, or have your boss review ad copies.

Real-time file-sharing platforms such as Dropbox, Google Drive, and OneDrive can facilitate collaboration in real-time.

These tools have made remote work more accessible and productive. Managers and remote workers can collaborate efficiently, communicate effectively, and manage projects with ease.

Healthy Remote Work Culture

As more companies switch to remote work, it’s crucial to establish a productive and healthy remote work culture.

Healthy Remote Work Culture

To accomplish this, leaders and managers must implement effective communication and collaboration protocols.

Sense Of Unity

One effective way to maintain a sense of unity among remote workers is by promoting regular check-ins and communication channels between team members.

This can be facilitated by making use of virtual team-building platforms. Moreover, having a public work board for colleagues to share their work promotes shared accountability and transparency.

Voicing Opinions

To foster a work environment where team members feel at ease expressing their opinions and ideas, it is crucial to create a remote work culture that is both safe and enjoyable.

This can be accomplished by utilizing flexible communication methods that effectively convey emotions and intentions, as well as by encouraging team members to share their thoughts freely.

Additionally, conducting regular surveys or feedback sessions can provide valuable insights and help improve the overall remote work culture.

Appreciation And Recognition

It’s crucial to maintain employee motivation and morale even when monitoring remote work.

Virtual meetups, celebrations, and rewards like e-certificates and shout-outs can help acknowledge employee achievements.

Companies can effectively promote a healthy and productive remote work culture by implementing constructive strategies.

Use Digital Platforms

One of the key aspects of successfully managing remote teams is to make use of online communication platforms.

While email is undoubtedly useful, it may not always suffice to ensure that everyone is on the same page.

By utilizing digital platforms, both managers and team members can easily communicate with each other, share important documents, provide feedback, and gain insight into the project as a whole.

It’s akin to having a virtual office space where everyone can come together to share information and improve collaboration, team motivation, and engagement levels.

Make Use Of A Time-tracking Tool

Managing remote teams via work track tools can be challenging, but there are certain tools and policies that can help make the process smoother.

One such tool is time-tracking software, which offers several benefits to both employees and employers.

By accurately tracking work hours, managers can monitor the team’s work habits and ensure that everyone is putting in the appropriate number of work hours.

Time-tracking apps also help measure productivity, making it easier to provide objective feedback and prioritize tasks.

Additionally, these apps promote transparency with clients and ensure that businesses stay in compliance with labor laws.

Execute Relevant Policies

If you want your team members to be consistent with their work, creating a timesheet policy will be useful.

Execute Relevant Policies

With a clear timesheet policy in place, managers can keep accurate records of their co-workers’ work hours, ensuring precise payroll data and transparent client billing.

Timesheets also provide proof of the hours spent on work, making it easier to be prepared for any potential government audit.

Since we are discussing remote work tracking for employees, we cannot forget about implementing a remote work policy in the business.

This will ensure that all remotely working team members comply with the exact regulations and protocols, along with digital solutions, promoting business success.

Do Not Micromanage. Rather, Educate About Remote Work Safety Measures

Instead of micromanagement, remote management should focus on creating accountable employees who can perform their jobs with minimal input from their superiors.

This approach builds trust between the manager and the team and fosters responsible and satisfied employees who show higher morale and productivity levels.

However, it is essential to educate remote employees about basic digital hygiene to ensure data safety and security.

Managers must train employees to recognize phishing emails and encourage them to enable multi-factor authentication and contact the sender if an internal email appears suspicious.

Employees should also be careful before wiring money or following changed payment instructions. 

It is crucial to use only secure and password-protected internet connections or download a reliable VPN to access confidential information.

Public wifi should be avoided as it can be easily accessed by hackers. Using only company-issued laptops is highly recommended to avoid problems around document preservation and outdated software.

Additionally, using a password manager is a must to confine passwords to one tool and minimize data breach risks. All employees on a team can have access to the password manager account. 

By following these constructive guidelines, team management via remote work track can be successful.