Cloud technologies have altered the landscape of companies in recent years, perhaps one of the most significant improvements that have benefited small corporations is the expansion in the amount of cloud computing solutions that are now accessible.
Do you recall the times when you had to copy papers to physical drives or send files to yourself through email if you wished to work from home on the weekends or after working hours?
Those days are now gone due to the several cloud computing technologies, such as cloud accounting, that exist nowadays.
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Cloud Storage Services
Cloud storage facilitates team collaboration, from anywhere. But that’s just one benefit of using this tool.
By saving your important files, or even all your files to the cloud, you will make sure that you can access them no matter where you are and which device you’re using if you have internet access obviously.
Gone are the days of forgetting important projects or memorandums at the office and delaying them because you didn’t have access when you needed to.
Their powerful search features also allow you to find what you’re looking for much faster.
Cloud Communication Platforms
People tend to think that the pandemics brought the remote working age, this isn’t true. Remote working was already between us long before the pandemic. However, we can’t really deny that it speeded up a process that would take longer to become completely mainstream than it is today.
The single most important tool a remote team needs is a good communication platform. Without it, no cooperation, coordination, or even client access is possible.
A decent communication platform also allows you to host video meetings, webinars, speak with clients, receive inbound calls, among other important things for SMBs.
Additionally, cloud communication platforms like ULTATEL, Nextiva, and Ooma are available on Windows, Android, and iOS devices, allowing you to communicate both internally and externally, regardless of which OS your device is running on.
Cloud Project Management Software
Without tasks assignments and tracking project progress, running a business would be like flying blind. In fact, research says that teams that correctly deploy and implement a well-structured project management system are 65% more efficient than their peers.
Asana and Trello are two huge players in this field. If you never used it or if you tried and thought that your business doesn’t need a project management system, think again!
More traditional project management systems are also effective if the entire team works from the same place, but in the current business environment, and with remote working, that’s almost impossible.
How Safe Are Those Cloud Solutions?
From the provider’s perspective, your data is almost as safe as it can be. But the golden rule of internet security is that a system is as safe as its weakest link.
On large providers like Microsoft, Asana, and ULTATEL, the weakest link is always the user. Always make sure you use long and random passwords, don’t share your account with anyone, and don’t save your password in plain text on your computer or smartphone.
Another good practice is activating a 2-factor authentication system. This is a feature that will either require that you use an app like Google Authenticator for generating a fresh “second password”, or your phone/email to send you a one-time password when you want to login.
Cloud Solutions are Easily Scalable for Fast Growth
Cloud-based solutions are extremely scalable. This means that if your company hires 10 new employees overnight, you just log into Asana the next day and add those new users there. No more waiting for physical deployment or anything.
They also allow you to increase the amount of data you save in the cloud exponentially, so you never run out of space for important business files and documents.
The Cloud Makes Your Company Save Money
Cloud solutions absolutely remove the need for hardware acquisition and in-house maintenance experts so you can focus on your core business and not the tools you need to run it.
Zero upfront payments for hardware can be a game-changer, especially for young, bootstrapped startups.
Did you ever think you could have 99.9% of uptime without having a dedicated maintenance employee? Yes, that’s possible when you use cloud solutions.
Bottom Line
The advantages of using cloud-based tools are numerous. The primary ones are cost and scalability. If your business is still not using cloud tools in 2022, now might be the best time to start thinking about it.
From cloud storage to GTM tools, cloud phones, or just raw processing power. The cloud solutions are here to stay and to help your business grow in a sustainable way.
