As technology continues to streamline how we do business, it’s essential for entrepreneurs to adapt to the changes in order to keep their small businesses competitive.

For example, for many, that means transmitting important documents via a fax machine using phone lines.

This requires two fax machines (one for the sender and one for the receiver), as well as the ink and paper required to use them.

The document is then transmitted across a public switched telephone network (PSTN) from one machine to another.

Seven Benefits Of Email-to-Fax And Cloud-Based Fax Services

We’ve come a long way since 1964 when Xerox introduced the first fax machine.

Now, faxing is best done in the cloud via a smartphone, tablet, or computer, and is available at a fraction of the cost of traditional fax machines.

In fact, here are six benefits your business could be taking advantage of right now by adapting your understanding of faxing.

1. Heightened Savings

Faxing online means you don’t need a physical fax machine or phone line for your office.

Instead, all you need is an online faxing service, and the rest can be done through your smartphone or computer.

Indeed, that’s some major cost savings, as you don’t need to buy a machine, paper, or ink.

Plus, you don’t have to worry about paying someone if the machine breaks down or needs maintenance.

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2. Enhanced Mobility

Despite the pandemic now largely being in the rearview mirror, a large chunk of the American workforce continues to work remotely—and that trend will likely continue for the near future.

Added to that, many entrepreneurs are mobile, requiring them to send a fax via email when important documents need to be sent to the intended recipient.

That need is entirely eliminated with email to fax services. All that’s required is a quick snapshot of the document on a smartphone or tablet and then sending it through an online faxing service. It’s really that simple!

3. Simplified Workflows

As any small-business owner will tell you, running a successful company requires dedication, the right mindset, and a whole lot of work.

Anything to simplify your workflow will save you time—and everyone knows time is money.

Faxing by email is the quickest way to get a fax out, even if you have a traditional fax machine in front of you.

4. Eliminated Busy Signals

Ever been frustrated by a fax that just wouldn’t go through? Dealing with busy signals when you’re on a tight deadline—and the fax needed to go out yesterday—can spike your anxiety levels and make your day more stressful than it has to be.

5. Increased Sustainability

If your company is focused on reducing its carbon footprint and finding a more sustainable way to do business, faxing via the cloud is the way to go.

Online faxing is “greener” and better for the environment, reducing everything from paper usage to the electricity needed to transmit documents.

6. Improved Customer Service

With time and money saved by choosing to fax via the cloud, you’ll be able to focus your efforts on improving customer service and building your business. This helps to grow your reputation and keep clients coming back. 

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7. Higher Security

If you share sensitive information daily, online faxing is the right choice. Online faxing offers a higher level of security than other forms of faxing.

It is mostly password protected and encrypted, thus protecting your confidential data against any breach and preventing unauthorized individuals from accessing sensitive information.

This method of communication is more secure and protected than traditional faxing methods, as it can not be interrupted by a third party. 

8. More Convenient

Online faxing offers a more convenient way for a business to communicate. There is no need to send documents via mail or post.

You can save a lot of time that you can use to focus on other aspects of the business. It also eliminates your need to be on-site to share any information.

Plus, data is safe from being lost in transit or misread by an unauthorized individual.

Adapt To Grow Your Business

The best-kept secret of hugely successful entrepreneurs is their ability to adapt their ways of doing things to constantly streamline efforts.

Being stuck in old patterns might generate success for a little while, but your business as a whole won’t be able to keep up with the competition.

Making small changes like using email-to-fax services is an easy way to keep your business thriving and to stand apart from the competition.